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NOTE: For Auburn Club and Affiliate leaders (Officers & Board Members)

Club & Affiliate Leader Mid-Year Training

Save the Date

Thursday, August 20th

10:00 AM (CDT)

Auburn Club and Affiliate Leaders: Register Here for Mid-Year Training

  • 2020 Virtual Mid Year Training Registration Form

AGENDA OF THE PROGRAM BELOW

Thursday, August 20th

9:15 a.m.  Newcomer’s Session 

Emma Brannon, Auburn Clubs Coordinator

Moira Pyle, Auburn Clubs Coordinator

Calling all new club and affiliate leaders! You do not want to miss this introduction from the Auburn Clubs program. We invite you to participate in a welcome session from the two Auburn Clubs Coordinators and learn some of the most important information as you begin your role as a leader within your group.

 

9:45 a.m.  Break 

 

10:00 a.m.  Welcome from the Auburn Alumni Association 

Gretchen VanValkenburg, Vice President of Alumni Affairs and Executive Director Auburn Alumni Association

Van Henley, President, Auburn Alumni Association

Let’s kick-off the virtual, mid-year training with a special welcome from Gretchen, Van, and a surprise guest!

 

10:05 a.m. Session One            

Option One:  Strike Up The Brand: Marketing Resources Available To Clubs & Affiliates

Todd Deery, Assistant Director of Alumni Communications and Marketing
Got great ideas for club events and programs? Want to effectively advertise them? Learn what marking and branding resources are available to you and what logos, marks and resources are right for each occasion.

Option Two: Inclusion & Diversity 

Erin Hutchins, Inclusion & Diversity Coordinator
Learn fun and engaging ways to cultivate a more inclusive environment within your local community, as well as gain information about the demographics of alumni and friends in your area to help develop a plan to engage individuals of all walks of life.

Option Three: Auburn University Enrollment 

Dr. Joffery Gaymon, Vice President of Enrollment Services
Hear a special update on Auburn University Enrollment from Dr. Joffery Gaymon. As Auburn Club or Affiliate leaders, it is incredible to be in the know with the latest updates on campus and in the Auburn community.

 

10:35 a.m.  Session Two                 

Option One: Scholarship Fundraising 

Steve Inabinet, Scholarship Coordinator
In this session, Steve will update attendees on what is trending with scholarship agreements, award amounts and criteria, as well as go over helpful fundraising links (online giving and third-party matching).

Option Two: Trademark & Licensing 

Jason Harbison, Manager of Trademark Licensing
Learn how to use Auburn trademarks and other branding in conjunction with your club or affiliate group from Auburn’s Office of Trademark Management and Licensing. We’ll talk about licensed vendors and go over some “do’s and don’ts” surrounding the use of Auburn’s brand. Jason will also take some of your questions about Auburn licensing.

Option Three: Forever AU App 

Amber Quayle, Multimedia Specialist
Learn how to connect and communicate easily with family, friends and Auburn Alumni Association Members through the Clubs feature in the app. Users are able to access the entire alumni directory in their area!

 

11:05 a.m.  Session Three                 

Social Media & Virtual Engagement 

Kate Larkin, Alumni Coordinator

Amy Pope, Alumni Coordinator
This spring the Auburn Clubs program had to pivot and transition to online and virtual engagement strategies. With the ongoing effects of COVID-19, leaders will have the opportunity to learn more about leveraging social media and virtual events to engage the members of their clubs and affiliates. Be encouraged, as the association has found this strategy allows us to reach people that we’ve never reached before!

 

11:35 a.m.  Session Four                 

Option One: Round Table: Alumni Engagement 

Emma Brannon, Auburn Clubs Coordinator
Join a discussion on how you can best engage the alumni and friends in your area this upcoming season. Brainstorm with fellow club and affiliate leaders to share new ideas, best practices and to network amongst groups.

Option Two: Round Table: Marketing & Communication  

Moira Pyle, Auburn Clubs Coordinator
In the virtual world, so much of our engagement starts with our communication and promotion of our clubs and affiliates. Engage in an upbeat conversation around your group’s marketing and communication strategy.

Option Three: Round Table: Fundraising in the Virtual World  

Steve Inabinet, Scholarship Coordinator
Let’s talk about adapting our fundraising strategy in the virtual world. Brainstorm with clubs and affiliates that are modifying their solicitation and scholarship fundraising efforts, and spark new ways that we can cultivate relationships with donors while offering new and exciting ways to give.

Find Your Club or Affiliate

Auburn Clubs are geographically based, where an Auburn Alumni Affiliate can be geographically based, but can also be defined by interests, professions, or by college or school.

Can’t find an Auburn Club or Affiliate near you?

Inquire about chartering a club or affiliate in your area.

Charter a New Club or Affiliate
Coronavirus_Header graphic

Hello Auburn Family!

Summertime is our busiest season for our Auburn Clubs and Affiliates, and at the outset of 2020, we anticipated hosting a wide range of events to bring students, alumni and friends of Auburn University together.

Unfortunately, due to the ongoing presence of COVID-19, the Auburn Alumni Association, in accordance with Auburn University, will continue maintaining safe social distancing and will restrict in-person events until further notice, including Freshmen Send-Offs. Our highest priority is the health and well-being of our alumni and friends, as well as your respective communities.

Despite this setback, we still have a variety of ways to connect with and enjoy Auburn University through our online and digital initiatives, including AMBUSH at Home, the 18:56 Speaker Series and conversations with Auburn football coaches.

We will continue to closely monitor the situation, and will share updates from Auburn University regarding lifting the sanctions as information is released. Thank you for your cooperation.

War Eagle!

Emma Brannon & Moira Pyle

Alumni Programs Coordinators, Auburn Clubs

Membership

Auburn Clubs and Auburn Alumni Affiliates are for all Auburn alumni and friends. The Auburn Alumni Association is dependent upon contributing members to provide the necessary financial support to help carry on the services and programs required for an effective Auburn Club Program. Members of a local Auburn Club or Affiliate do not have to be contributing members of the Auburn Alumni Association, however all club officers should be contributing members (Annual or Life Members) of the Auburn Alumni Association. Auburn Clubs or Affiliates are not allowed to charge membership dues for their group.

Most Outstanding Communication Trophy

 2019 Auburn Club Awards

Recognizing the club that best represents Auburn University and the Auburn Alumni Association in service to its community.

Most Outstanding Communication Trophy

Most Outstanding Auburn Alumni in Action Project

First place – West Georgia Auburn Club

West Georgia Auburn Club participated in a bed-building event to support the Sleep in Heavenly Peace Chapter in LaGrange, GA.
Participants worked together as members of the Auburn family to provide a place for children to rest.

Second place – Los Angeles Auburn Club

In an effort to support foster families who receive emergency placements, Los Angeles Auburn Club collected new pairs of comfy and cute pajamas to provide to a local resource closet in Los Angeles County.  Participants even joined together with Northern California Auburn Club to collect and shop for these clothes!

Third place – New York Auburn Club

Collaborating with their local game-watch venue, New York Auburn Club hosted a Toys for Tots drive in conjunction with one of their football game watch parties. With toys from that night and the generosity of their game-watch bar keeping the bin available for donations, this effort by New York Auburn Club was able to continue for several weeks!

Most Outstanding Athletic Support Event
First place – New York Auburn Club
Second place – Mobile Auburn Club
Third place – Chilton County Auburn Club

Most Outstanding Club Event

West Georgia Auburn Club

Most Outstanding Club Leader
Evan Thomas
Greater Nashville Auburn Club

Most Outstanding Communication
First place – Greater Nashville Auburn Club
Second place – Greater Houston Auburn Club
Third place – Northern California Auburn Club

Most Outstanding Inclusion and Diversity
First place – Greater Houston Auburn Club
Second place – Greater Athens Auburn Club
Third place – Huntsville-Madison Auburn Club

Most Outstanding Service to Students
First place – New York Auburn Club
Second place – Greater Nashville Auburn Club
Third place – Charlotte Auburn Club

Most Outstanding Young Alumni Program
First place – Los Angeles Auburn Club
Second place – Greater Pensacola Auburn Club
Third place – Greater Nashville Auburn Club

Frequently Asked Questions

What is an Auburn Club?

An Auburn Club is comprised of Auburn alumni and friends whose bond is Auburn University. The goal of every club is to foster the Auburn spirit by engaging members of the Auburn family in their respective communities, supporting current and future students through the funding of scholarships, and promoting the objectives of the Auburn Alumni Association. There is a more formal process as to what is expected and provided to our Auburn Clubs, and it usually takes about a year for a group to officially charter as a club. Auburn Clubs are geographic based and are formed in service areas that have over 250 alumni and friends.

What is an Auburn Alumni Affiliate and how is it different from an Auburn Club?

An Auburn Alumni Affiliate has the same goals of an Auburn Club, however there are a few key differences. They are a little less structured, allow for more flexibility, and can be interest, geographic and even professional based. We also encourage our geographic based groups to begin as an affiliate if they have less than 250 alumni in their area. We find our affiliate groups hosting different types, or less frequent programming as well.

How do I start an Auburn Club/Affiliate?

An Auburn Club can be located anywhere in the nation or world. Auburn Clubs are charged with hosting meetings and events, providing community service, raising scholarship funds and serving Auburn students. For a club to thrive and maintain a continuation of leadership, it is encouraged for there to be a minimum of 250 alumni in the counties within a 50-mile geographical radius. For those areas or groups who would like to foster meaningful engagement opportunities beyond the traditional geographic club structure, the Auburn Alumni Association offers the option of becoming an Auburn Alumni Affiliate. These affiliate groups offer a platform for alumni with similar interests and common bonds to connect and network. Affiliates primarily meet for social engagement and are not required to meet the guidelines of a chartered Auburn Club. To learn more about starting a club in your area please email  auclubs@auburn.edu.

What is the Auburn Club Membership Commissions program?

Auburn Club Membership Commissions is a program established to foster and increase contributing memberships in the Auburn Alumni Association, as well as to enhance the association membership experience. This program was also created to eliminate confusion between membership in the association and membership in local clubs. Therefore, local Auburn Clubs may not charge separate membership dues, and all clubs participate in Auburn Club Membership Commissions.

Please see the Clubs Portal for the more information.

How do Auburn Clubs Benefit from Auburn Club Membership Commissions?

The Auburn Alumni Association will automatically assign members of the alumni association to a club in their area. Names and contact information are provided to the clubs to help increase communication, membership and participation in the club. The association will pay “commissions” to clubs who recruit new and returning contributing members to the association.  These incentive payments are made after the end of the association’s fiscal year, September 30, and are deposited to the club’s annual or endowed scholarship fund held by the AU Foundation or to the club’s operating expenses (no later than November 15).  If a club is working with the Auburn Alumni Association to create a club scholarship, the money will be held for up to one year. To earn commissions, contributing members need to list the name of the Auburn Club on their membership application or select it from the dropdown list when joining online at  www.alumni.auburn.edu/join-or-renew.

Can my local club still have membership dues?

No. Membership will be unified. All General and Contributing Members of the alumni association will automatically be eligible for local club participation. This will eliminate confusion between club memberships and association memberships.

Who can provide my club with membership options?

Learn about the different types of contributing memberships available to you by clicking here (http://www.alumni.auburn.edu/join-or-renew/). When purchasing a membership, insert your club name in the Auburn Club field. Please feel free to contact the Office of Alumni Affairs – Club Management via email or phone for membership application questions.

• Email: AUClubs@auburn.edu
• Phone: 334-844-1145 or 334-844-1973

How much scholarship money will my club make by selling association memberships?

  • $10 from a NEW Annual Membership ($50)
  • $12 from a NEW Annual Joint Membership ($65)
  • $2 from an Annual Renewal ($50)
  • $62 from a NEW Life Membership ($850)
  • $86 from a NEW Life Joint Membership ($1,175)

For more information regarding club commissions, please see the Helpful Auburn Alumni Association Membership Documents on the Clubs Portal.

Can you tell me how many memberships my club has acquired this month/year?

Yes, your Auburn Club name allows us to track your memberships. Please email AUClubs@auburn.edu if you need this information.

How do people join the alumni association?

There are 3 easy ways for people to join as contributing members:

• Online at www.alumni.auburn.edu/join-or-renew and select your local Auburn Club.

• Mail completed application with club name listed to:
Auburn Alumni Association,
Attn: Alumni Accounting
317 S. College St
Auburn, AL 36849

• Phone call to the membership department at (334) 844-2960 and mention your club name.

My club does not have a local scholarship. How do I start a scholarship?

We are eager to help you begin the process of creating a club/affiliate scholarship. Please call (334)-844-2995. Steve Inabinet, the Scholarship Coordinator, can help your club start a scholarship program.

ASSISTANT FOOTBALL COACH SERIES

The Auburn Clubs program is excited to present a series with the Auburn Football Assistant Coaching Staff. The Auburn Clubs program has a special opportunity to hear from 11 of Auburn’s assistant football coaches. This VIP experience is a great opportunity to engage your local club members and share the Auburn spirit.

Coach Wesley Mcgriff

Coach Kevin Steele

Coach Rodney Garney

Coach Travis Williams

Coach Chad Morris

Coach Carnell Williams

Coach Kodi Burns

Coach Larry Porter

Coach Ryan Russell

Coach Jack Bicknell

Coach Al
Pogue